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How to host calendar meetings in Pesto

Doug Safreno
Doug Safreno
Oct 11, 2019 - 2 min read
How to host calendar meetings in Pesto

You already use Pesto for internal communication, but what about when you need to talk to someone outside your organization? Or what about cross-team meetings with someone who isn’t on Pesto?

In this article, I explain how to schedule calendar video conferences in Pesto that anyone can join without becoming a member of your Pesto team.

Option 1 (preferred): Use the Scheduler

If you use Google Calendar with Chrome, our Scheduler makes scheduling meetings incredibly.

First, install the extension.

Click the "Add Pesto" button to create a Pesto room link for your calendar invite

Then, click the "Add Pesto" button to schedule a meeting (you may get a sign in prompt the first time).

The meeting invite location will now be a link to a Pesto room

That's it! Everyone will be able to click the link to join, including guests.

Check out our notes about guests at the bottom 👇.

First, you need a room where your meeting is going to take place. You may already have one, like Stand up for your daily standup, or you may need to create one. For example, I personally use Doug's Office to host 1 on 1 meetings with people outside of Pesto.

Once you’ve created the room, grab the room link by clicking the link icon on the right edge of the channel.

You can easily copy the guest link to any Pesto room

Create the meeting

Paste the link into your calendar event in the “where” field and add the relevant people per usual.

You can paste the room link into your Google calendar invite

Join the meeting

Click on the meeting link to join the meeting. If you have the desktop app, Pesto automatically opens the link in the desktop app.

Notes about guests

Guests can only see the room

Guests join without being able to see the whole team. Below, you can see the view from a full member's perspective (top) versus a guest's perspective (bottom).

You can promote guests to members

Guest attendees can request full team access by clicking on the blue button - a full member will have to confirm them.

If you have any issues or questions, please follow up with me at [email protected]

Sign up now to try out Pragli for both your virtual office and external video conferencing - it's free!

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Vivek Nair
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